Executive Administrator

Executive Assistant/Transaction Coordinator

The Valley Homes Team & REI Agent is seeking a highly organized and motivated Executive Assistant/Transaction Coordinator to join our growing team.

About the Role:

In this role, you will be responsible for managing the day-to-day operations of our real estate business, supporting our team leader, and ensuring smooth transaction workflows. You will also play a key role in coordinating marketing efforts, managing user accounts, and providing administrative support.

Responsibilities:

• Manage real estate transaction workflows and coordinate podcast recordings.
• Draft and deliver email campaigns, coordinate marketing initiatives, and support property management tasks.
• Provide administrative support, including calendar management, scheduling appointments, and taking meeting notes.
• Manage user accounts, monitor lead assignments, and maintain workflow accuracy within GoHighLevel.
• Assist with real estate acquisitions and property management operations.

Qualifications:

• 2+ years of experience as an Executive Assistant, Marketing Coordinator, or Virtual Assistant.
• Fluent in English (written and spoken); Spanish fluency is a plus.
• Proficiency in Canva, G-Suite, and project/task management tools.
• Familiarity with GoHighLevel and the ability to create and manage workflows.
• Strong attention to detail, problem-solving skills, and excellent written and verbal communication skills.

Compensation:

$1,500-$2,000 USD per month, commensurate with experience.

To Apply:

Please submit your resume and cover letter to [email protected]

Qualifications

The Valley Homes Team & REI Agent is seeking a highly organized and detail-oriented Executive Administrator to join our growing team.

Ideal candidates will possess:

• Proven Experience: 2+ years of experience providing administrative, marketing, or transaction coordination support in a fast-paced environment.
• Communication Prowess: Excellent written and verbal communication skills in English are essential. Fluency in Spanish is a plus.
• Tech Savvy: Proficiency in Canva, Google Suite, and project/task management tools is required. Experience with GoHighLevel and workflow management is highly desirable.
• Organizational Skills: Demonstrated ability to manage multiple tasks, prioritize effectively, and maintain accuracy in a dynamic setting.
• Problem-Solving Aptitude: Resourcefulness and a proactive approach to identifying and resolving issues.

If you thrive in a results-driven environment and are passionate about contributing to a successful team, we encourage you to apply.

Administrative Support

• Manage and coordinate all aspects of real estate transactions, ensuring smooth and timely completion.
• Schedule and coordinate podcast recordings, including guest communication and logistics.
• Draft and send email campaigns, manage social media content, and assist with marketing initiatives.
• Provide comprehensive administrative support to the team, including calendar management, travel arrangements, and meeting preparation.

Technology & Workflow Management

• Maintain and update user accounts within GoHighLevel, ensuring accurate lead assignments and workflow processes.
• Monitor and optimize GoHighLevel workflows to enhance efficiency and productivity.
• Utilize Canva and G-Suite to create visually appealing marketing materials and manage team communication.

Real Estate Operations

• Assist with real estate acquisitions, including property research, due diligence, and contract preparation.
• Provide support for property management tasks, such as tenant communication, lease renewals, and maintenance coordination.

The Valley Homes Team & REI Agent seeks a highly organized and detail-oriented Executive Assistant/Transaction Coordinator. Interested candidates will submit their resume and cover letter outlining their relevant experience. The team will review applications and select candidates for phone interviews. Shortlisted candidates will then participate in a video interview to further assess their skills and cultural fit. Finally, the top candidates will be invited for in-person meetings to discuss the role in detail and meet the team. The hiring decision will be made based on a comprehensive evaluation of each candidate's qualifications, experience, and interview performance.

The Valley Homes Team & REI Agent is a dynamic real estate business driven by a successful agent, podcast host, and team leader. They are dedicated to providing exceptional service and building a thriving team environment. Known for their fast-paced, results-oriented approach, they value execution and accountability in everything they do. The company is committed to growth and expanding their reach within the real estate market.