Virtual Legal Assistant

Virtual Legal Assistant

About Offshore Launch

Offshore Launch is a staffing agency dedicated to helping small businesses scale their operations with top-tier remote talent. We are a people-first agency committed to fostering growth and positive impact for both individuals and businesses.

Why Join Offshore Launch?

• Contribute to the success of small and medium-sized businesses.
• Thrive in a remote, collaborative environment that values growth and development.
• Enjoy comprehensive benefits including HMO, PTO, professional development opportunities, and a strong emphasis on teamwork.
• Be part of a culture that prioritizes partnership, service, and excellence.

Your Role

As a Virtual Legal Assistant, you will be a vital part of a client company, providing dedicated support to their legal operations. This is a full-time position with ongoing support from Offshore Launch to ensure your success. We offer:

• Access to the Offshore Launch Slack workspace for seamless communication.
• Bi-weekly All Team meetings for collaboration and knowledge sharing.
• Monthly reviews to track progress and discuss development goals.

Position Overview

We are seeking a highly organized and client-focused Legal Assistant to serve as a welcoming and efficient point of contact. You will manage scheduling, phone calls, email correspondence, and message taking. Your responsibilities will also include preparing and sending engagement letters and invoices, and building strong relationships with clients, leads, and referral partners.

Qualifications

• Proven experience as a Legal Assistant or in a similar administrative role.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite and email communication.
• Ability to work independently and as part of a team.

Qualifications

• Proven experience: Minimum 2 years of experience as a Legal Assistant or in a similar administrative role within a legal environment.
• Exceptional communication skills: Excellent written and verbal communication skills, with a professional and courteous demeanor.
• Tech-savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software applications.
• Organizational mastery: Highly organized with strong time management skills and the ability to prioritize tasks effectively.
• Detail-oriented: Meticulous attention to detail and accuracy in all tasks, including document preparation and data entry.
• Client focus: Dedicated to providing exceptional client service and building strong relationships.
• Remote work proficiency: Experience working remotely and independently, with strong self-motivation and discipline.

Client & Communication Management

• Serve as the primary point of contact for clients, leads, and referral partners.
• Manage calendars and schedule appointments, ensuring timely reminders and confirmations.
• Answer phone calls promptly and professionally, taking accurate messages and directing inquiries appropriately.
• Respond to emails in a timely and courteous manner, addressing client needs and requests efficiently.

Administrative Support

• Prepare and send engagement letters, invoices, and other legal documents.
• Maintain accurate client records and files, ensuring confidentiality and organization.
• Process payments and manage billing inquiries.
• Assist with other administrative tasks as needed, such as scheduling meetings, preparing presentations, and managing correspondence.

Relationship Building

• Cultivate strong and lasting relationships with clients, leads, and referral partners.
• Provide exceptional customer service, exceeding expectations and building trust.
• Proactively identify and address client needs, ensuring a positive and seamless experience.

Candidates interested in the Virtual Legal Assistant position at Offshore Launch will first submit their resume and cover letter through the job portal. A review of applications will be conducted, focusing on relevant experience and skills. Shortlisted candidates will be invited for a phone interview to assess their communication skills, professionalism, and understanding of the role.

Successful phone interview candidates will then participate in a video interview with the hiring manager. This interview will delve deeper into their qualifications, work style, and cultural fit within Offshore Launch.

Following the video interview, selected candidates will be invited to complete a practical assessment designed to evaluate their organizational abilities, attention to detail, and proficiency in relevant software.

Finally, the top candidates will participate in a final interview with a senior member of the Offshore Launch team. This interview will focus on their long-term career goals and their alignment with Offshore Launch's values.

Offshore Launch is a staffing agency dedicated to empowering small businesses through access to top-tier global remote talent. We believe in fostering strong, long-term partnerships with both businesses and individuals, aiming to leave everyone better off than we found them. Our people-first approach prioritizes growth and development, offering comprehensive benefits including HMO, PTO, and professional development opportunities. We cultivate a collaborative culture built on partnership, service, and excellence.

At Offshore Launch, we understand that our success is directly tied to the success of our clients and employees. We provide ongoing support to ensure both thrive, including regular check-ins, feedback sessions, and access to our vibrant Slack workspace and team meetings.