Executive Assistant

Executive Assistant

About Typeface

Typeface empowers the world's leading brands to transition from initial campaign briefs to fully personalized executions in days, not months. Founded by Abhay Parasnis and backed by prominent investors like Microsoft, GV, Salesforce, Lightspeed, Madrona, and Menlo, we are pioneering category-defining technology at the intersection of creativity and AI, driving real impact in enterprise marketing. Join us and contribute to shaping the future of marketing.

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to our Go-To-Market leadership team. This role will serve as a vital partner to Sales, Marketing, and Customer Success, acting as a key liaison to the Office of the CEO. This is a unique opportunity to contribute to the success of a dynamic, high-impact team driving the company's growth.

Key Responsibilities

• Manage complex calendars for multiple GTM leaders, ensuring efficient scheduling and prioritization.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare meeting agendas, materials, and presentations, ensuring accuracy and timeliness.
• Process expense reports and maintain accurate financial records.
• Handle confidential information with discretion and professionalism.
• Proactively anticipate needs and provide solutions to support team efficiency.

Qualifications

Required:

• 5+ years of experience providing executive-level administrative support in a fast-paced environment.
• Proven ability to manage complex calendars, prioritize competing demands, and anticipate needs.
• Excellent written and verbal communication skills with the ability to interact professionally with all levels of an organization.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred:

• Experience supporting a Go-To-Market leadership team in a technology company.
• Familiarity with CRM and marketing automation tools.
• Bachelor's degree in Business Administration or a related field.

Administrative Support

• Manage complex calendars for multiple Go-To-Market leaders, ensuring efficient scheduling and prioritization of meetings and appointments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation, adhering to company policies and budget constraints.
• Prepare meeting agendas, materials, and presentations, ensuring accuracy and completeness of information.
• Process expense reports and invoices promptly and accurately, adhering to company procedures.

Communication and Coordination

• Act as a primary point of contact for internal and external stakeholders, responding to inquiries and requests in a timely and professional manner.
• Draft and edit correspondence, including emails, letters, and presentations, ensuring clear and concise communication.
• Coordinate with cross-functional teams to ensure seamless project execution and information flow.
• Maintain confidentiality of sensitive information and handle all matters with discretion.

Office Management

• Provide general administrative support to the Go-To-Market team, including filing, photocopying, and other office tasks.
• Assist with onboarding new team members, providing necessary resources and information.
• Proactively identify opportunities to improve office efficiency and streamline processes.

Typeface seeks a meticulous Executive Assistant to support its Go-To-Market leadership team. Interested candidates will submit their resumes and cover letters through the Typeface careers portal. A screening process will review applications for relevant experience and qualifications. Shortlisted candidates will be invited for a phone interview to assess their communication skills and organizational abilities.

Successful phone interview candidates will then participate in a virtual interview with the hiring manager and team members. This interview will delve deeper into their experience, problem-solving skills, and cultural fit within Typeface. Finalists may be invited for an in-person meeting to complete the selection process.

Typeface empowers the world's leading brands to transform marketing campaigns from concept to personalized execution in a matter of days. Founded by Abhay Parasnis and backed by a prestigious roster of investors including Microsoft, GV, Salesforce, Lightspeed, Madrona, and Menlo, Typeface is pioneering category-defining technology at the intersection of creativity and artificial intelligence. The company's mission is to deliver real-world impact by revolutionizing the way enterprises approach marketing.